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VOLUNTEER DESCRIPTIONS
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VOLUNTEER LEADER
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Description:All Volunteers will come to you to check in. Direct them to their station. If somebody doesn't come, work out another solution.
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When needed:Rehearsals and Performances at Covey
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Time:Arrive 30 minutes prior to Dancers' Arrival Time
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Instructions:1) All Volunteers will come to you to check in. Initial on Volunteer Sheet that they are there. 2) Problem solve, if needed. While dancers are checking in, stay near the check in station so volunteers can find you easily.
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Other Notes:
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CHAPERONE LEADER
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Description:Oversee the Green Room and Chaperones. Help bring activities. Keep Green Room organized. Fill in if a Chaperone is missing. Train chaperones as they show up
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When needed:Performances at Covey
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Time:Arrive 20 minutes prior to Dancers' Arrival Time
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Instructions:Check in with Volunteer Leader upon arrival
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Other Notes:
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HEAD OF PROPS (Assigned to Teacher)
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Description:In charge of scenery changes during the performances. Delegates to Stage Assistants explaining their jobs. Also, explains how and when scenery changes will be made.
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When needed:Rehearsals and Performances at Covey Center
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Time:Arrive 75 minutes prior to performances and rehearsals
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Instructions:Check in with Volunteer Leader upon arrival. Details will be provided
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Other Notes:Helpful to have the same person for all (or most) rehearsals and performances. Please wear all black.
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CHAPERONES
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Description:Needed for the Junior and young Senior Classes to help dancers with costumes, change of shoes, getting class on and off stage, and watching them in the Green Room between dances. Chaperones are unable to leave students to watch dances from audience. There is a “Green Room” where the younger children will participate in organized quiet activities provided by WBC and watch videos while waiting to dance. If you have fun activities, please bring them!
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When needed:Performances at Covey
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Time:Arrive 15 minutes prior to Dancers' Arrival Time
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Instructions:Check in with Volunteer Leader upon arrival. They will direct you to the Chaperone Leader who will explain more details. Please be on time! You will oversee your assigned class for the duration of the performance, making sure they are all together with the right shoes and ready to dance when they are needed. There will be a movie, some crafts, and coloring backstage, and you are welcome to bring any other types of entertainment. This year we ask that chaperones do NOT bring snacks for the kids. We have some sever food allergies to nuts, wheat, and dairy, and I don’t want to be injecting any EpiPen’s backstage! We will have water bottles for the kids and extra hair stuff in case anyone needs hair help. When your class comes backstage to perform, please come with them and stay with them until they get on stage and walk them back to the room after.
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Other Notes:Please check Performers Schedule to be sure your dancer is performing on the night you sign up! You may chaperone your own childs class, or another class.
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BACKSTAGE RUNNERS
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Description:Be the right-hand-person to the Stage Managers who are on headset. Help bring dancers to the stage and other various tasks.
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When needed:Rehearsals and Performances at Covey Center
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Time:Arrive one hour prior to performances and rehearsals
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Instructions:Check in with Volunteer Leader upon arrival. Details will be provided
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Other Notes:Please wear all black.
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STAGE ASSISTANTS
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Description:Help the Stage Manager get the students and/or props on and off the stage. If you are able to help at more than one show, the dress rehearsal, or all of them, it would be great (but not required).
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When needed:Rehearsals and Performances at Covey Center
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Time:Arrive 60 minutes prior to performances and rehearsals
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Instructions:Check in with Volunteer Leader upon arrival. Next, go backstage and find the Head of Props. They will show you where to go and what to do.
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Other Notes:If you are able to help at more than one show, the dress rehearsal, or all of them, it would be great (but not required). Please wear all black.
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STRONG ASSISTANTS
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Description:Help the Head of Props backstage with scenery, props etc. This is great for dads, strong moms and older siblings
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When needed:Rehearsals and Performances at Covey Center
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Time:Arrive 60 minutes prior to performances and rehearsals
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Instructions:Check in with Volunteer Leader upon arrival. Next, go backstage and find the Head of Props. They will show you where to go and what to do.
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Other Notes:If you are able to help at more than one show, the dress rehearsal, or all of them, it would be great (but not required). Please wear all black.
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SPOTLIGHTER
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Description:Spotlight the dancers. Must be able to attend Dress Rehearsal at Covey and all three performance.
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When needed:Senior Dress Rehearsals and Performances at Covey Center
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Time:Arrive 60 minutes prior to performances and rehearsals
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Instructions:Check in with Volunteer Leader upon arrival. More details to come.
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Other Notes:Must be able to help with Senior Dress Rehearsal and all Performances. You get to watch the show everytime without buying a ticket (and you will receive a Complimentary/Volunteer ticket for each time you help)!
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DANCER QUALITY CONTROL
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Description:Before dancers go on stage, do a quick check that they all are in costume with all accessories. Tights are pulled over feet. Hair is tidy. Etc.
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When needed:During Performances
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Time:
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Instructions:Check in with Volunteer Leader upon arrival. They will show you where to go and what to do.
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Other Notes:Please wear all black.
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ADDITIONAL HELP
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Description:Fill in if someone is missing. May help back stage, in lobby, or with dancers depending on need.
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When needed:During Performances
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Time:Arrive 60 minutes prior to performance
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Instructions:Check in with Volunteer Leader upon arrival. They will show you where to go and what to do.
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Other Notes:Please wear all black.
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SCENERY SET UP
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Description:Help bring scenery and props to Covey center. Help assemble scenes. Usually requires some crafting and fun design work!
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When needed:Load In and Lighting Rehearsal
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Time:June 17, 8:00-12:00
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Instructions:Check in with Volunteer Leader upon arrival. More details will be provided
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Other Notes:
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CHECK IN/CHECK OUT & USHER
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Description:Check in dancers upon arrival. Before performance, greet patrons, take tickets, and pass out programs. After performance, check them out.
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When needed:Before and after performances
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Time:Arrive 75 minutes prior to performance
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Instructions:Check in with Volunteer Leader upon arrival. They will show you where to go and what to do.
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Other Notes:Please dress nicely. Can watch the concert (near the door) without a ticket and will still receive a Complimentary/Volunteer ticket for each shift).
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USHER & TIDIER
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Description:Greet patrons, take tickets, and pass out programs. After the rehearsals or performances, help tidy the backstage area.
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When needed:At performances
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Time:Arrive 45 minutes prior to performance
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Instructions:Check in with Volunteer Leader upon arrival. They will show you where to go and what to do.
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Other Notes:Please dress nicely. Can watch the concert (near the door) without a ticket and will still receive a Complimentary/Volunteer ticket for each shift).
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LOBBY HELP
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Description:Help sell and distribute flowers and other items in lobby before performances and during intermissions.
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When needed:At performances
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Time:Arrive 60 minutes prior to performance
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Instructions:Check in with Volunteer Leader upon arrival. They will show you where to go and what to do.
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Other Notes:If you are able to help at more than one show, it would be great (but not required).
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